Using the Undelete feature in Microsoft Word will prevent you from re-filing an archived document that you have deleted. This will ensure that you do not have to waste time and money on the costs of deleting documents that have been previously deleted. And in addition, it will also take into account when the soft deletion occurred.
Document lifecycle task takes into account the time of soft deletion
Unlike paper-based document lifecycles, the digital document lifecycle does not involve physical storage. Instead, it optimizes and links information in several systems, including the document management system.
The document lifecycle can be broken down into several steps, depending on the type of documents. These steps may include versioning, collaboration, and change management. These functions are now being integrated into workflow and enterprise content management systems.
The basic phases of a digital document lifecycle are the assemble phase, the update phase, and the remove phase. During the assemble phase, documents are assembled automatically from different sources. The update phase involves updating or replacing documents. The remove phase involves deleting documents.
These three phases of the document lifecycle can be run in a variety of ways. For example, the first three can be done by manually scheduling events or adding them to the schema. The fourth phase is a bit more complicated. It involves the definition of read, write, and release rights. This phase is especially tricky in a paper-based archive.
Document deletion stubs
Creating a deletion stub is a clever way of retaining the life cycle information about a document. During the replication process, a stub is generated and placed in the database in place of the original. It contains time and date information about the document.
Creating the stub is easy as long as you know where to look. In a Notes database, you can find stubs by going to File/Database/Information/Replication and then clicking on the Deletion Stubs category. If you have a Domino server, you can open the database and purge the stubs using the plethora of options available.
In general, a deletion stub is a small file with the same UNID as the original document. It contains the aforementioned document's life cycle information, but no data. It is best used as a reminder of what was deleted, or what should be. It can be exported in a form suitable for a spreadsheet, or as a.csv file.
Undelete option does not refile a deleted document
Deleted documents are not recoverable in the Windows recycle bin. To retrieve a document that was previously deleted, you must use the Undelete option. This option is available from the context menu when you right click on a document. You can also use the Advanced Search feature to locate deleted items. In addition, the user can set the Undelete feature to only allow Cabinet Administrators to permanently delete objects.
If you do not know where to find the Undelete option, it is located under the More Options menu. Similarly, if you are working with a document, you can click the arrow beside the document and select the Undelete option. You can then choose the folder where you want to file the item. Once you have made the selection, the item will be restored to the selected folder. You can then view the item and perform a search for it. You can also copy and paste the links of the restored document in your browser.