Enter a worth that defines a location definition, such as Rentable or Useable, to use when running the Gross Lease Occupancy Refresh (R15141).
Base Area Type
Select the base area type for a record. The system will apply the accumulation of GLOA and GLA adjustments to the base area type.
GLOA Adj 1 through GLOA Adj 5 (gross leaseable occupied area modification 1-5)
Enter user-defined codes from UDC table 15/AR that specify modifications to the base area type for gross leaseable occupied location (GLOA).
GLA Adj 1 through GLA Adj 5 (gross leasable area adjustment 1-5)
Enter user-defined codes from UDC table 15/AR that specifies modifications to the base area type for gross leaseable location (GLA).
Program ID
The system shows among the following values:
P15142: Specifies that the system included the record to the F15142 table from the P15142 program.
CONVERSION: Specifies that the system included the record to the F15142 table during a conversion.
Updating Gross Lease Occupancy Information
This section provides an overview of the Gross Lease Occupancy Refresh program (R15141) and talks about how to:
- Run the Gross Lease Occupancy Refresh program.
- Set processing choices for Gross Lease Occupancy Refresh (R15141).
Understanding the Gross Lease Occupancy Refresh Program (R15141)
Run the Gross Lease Occupancy Refresh program (R15141) to compute gross lease inhabited area (GLOA) and gross leasable location (GLA) for all systems in a structure or residential or commercial property for a specific duration. You can offer the information from the R15141 report to brokers who are seeking residential or commercial properties to lease and to property managers who can offer the information to prospective tenants.
When you run the R15141 program, the system:
- Uses the dates gone into in the processing alternatives to determine the period of time, based upon the lease dates, for which the calculations use.
- Retrieves the GLOA value from the Lease Master Detail table (F15017).
- Retrieves the GLA worth from the Area Master table (F1514).
- Retrieves GLOA and GLA adjustment values from the Area Master table (F1514).
Processing options enable you to define how the system performs the calculations, as well as whether the estimations ought to be carried out for all lease statuses and lease types. You can likewise run the program for particular building (organization system) classification codes to figure out tenancy for a group of structures (for example, the occupancy on A-rated residential or commercial properties).
You can run and store multiple versions of the R15141 program. For circumstances, you can run the program using area worths from the first of the month and after that run the program again using area worths from completion of the month. You can likewise run the R15141 program to get GLA and GLOA results for a specified location definition to make sure a more precise denominator computation for share aspect denominator and occupant exclusion rule calculations.
When you run the R15141 program, the system updates the Gross Lease Occupied Areas table (F15141). GLOA and GLA modification location types defined in Area Definitions table (F15142) will be utilized to change the values for GLOA and GLA that are populated in the F15141 table.
Note. You should run the Gross Lease Occupancy Refresh program (R15141) for expenditure participation when utilizing the Share Factor Denominator Revisions program (P150122) and the Tenant Exclusion Revisions program (P150120) because these programs retrieve worths from the Gross Lease Occupied Areas table (F15141).
Running the Gross Lease Occupancy Refresh Program
Select Tenant & Lease Information (G1511), Gross Lease Occupancy Refresh.
Setting Processing Options for Gross Lease Occupancy Refresh (R15141)
Processing alternatives enable you to specify the default processing for programs and reports.
Options
1. Start Date For Generation and 2. End Date For Generation
Specify the start date or the ending date that the system uses to calculate gross leasable locations (GLA) and gross lease occupied locations (GLOA), based upon the lease date.
3. Gross Lease Area Calculation Method
Specify an estimation approach from UDC table 15/OM that determines the occupied area for a system. Values are:
1: Select area values as of the first day of the month.
2: Select location values as of the last day of the month.
3: Select location values as of the 15th day of the month.
4: Select a typical area for the month. (Average = Total occupied area/ Days in the month.)
4. Refresh Action
Specify which actions take place when you run the Gross Lease Occupancy Refresh (R15141). Values are:
Blank: Delete and revitalize (default). The system will erase records from the Gross Lease Occupancy Areas table (F15141) based upon the value in the Deletion Method processing option. The system will then re-calculate occupancy.
1: Delete just. The process will end after the system deletes records from F15141.
Note. If you enter 1 in the Deletion Method processing choice, you must still go into a computation method and area definition to identify the records the systems selects for removal.
5. Deletion Method
Specify how records are picked for removal from the Gross Lease Occupied Area table (F15141). Values are:
1: Delete records based on information selection, date variety, computation approach, and area meaning values in the processing choices.
2: Delete all records in the F15141 table.
6. Area Definition
Specify the area meaning to utilize to determine the occupied location for an unit.
The base location type is used to calculate unadjusted location worths for GLOA and GLA. If you get in change area types for GLOA and GLA, the system will use those area totals up to the unadjusted area values for GLOA and GLA.
7. Include Committed as Occupied
Specify whether a system is occupied or vacant for the time period from the dedication date to the lease begin date. Values are:
Blank: The system is uninhabited.
1: The system is inhabited.
Lease Status
Specify which leases to choose for processing based on the lease status; utilize this processing alternative in combination with the Lease Status 1 through Lease Status 10 processing options. Values are:
Blank: Process all leases for all lease statuses.
1: Select.
2: Omit. The system processes leases for all other lease statuses.
2. Lease Status 1 through 11. Lease Status 10
Specify user-defined codes from UDC table 15/LS that identify a lease status for the system to use when choosing leades for processing; use this processing option in conjunction with the Select/Omit Flag processing choice.
12. Include Blank Lease Statuses in Select/Omit List
Specify whether to include leases with a blank lease status in the select/omit list. Values are:
1. Select/Omit Flag
Specify which leases to pick for processing based upon the lease type; utilize this processing choice in conjunction with the Lease Type 1 through Lease Type 10 processing choices. Values are:
Blank: Select all lease types.
S: Select.
O: Omit.
2. Lease Type 1 through 11. Lease Type 10
Specify the lease types to choose or omit based upon the worth specified in the Select/Omit Flag processing option.
12. Include Blank Lease Types in Select/Omit list
Specify whether to consist of leases with a blank lease type in the select/omit list. Values are:
Blank: Do not consist of.
1: Include.
1. Print Edit Report
Specify whether to and what kind of report the system prints. Values are:
Blank: Do not print a report.
1: Print all records that are upgraded to the F15141 table.
2: Print records with cautioning messages only.
Revising Gross Lease Occupancy Information
This area supplies an overview of gross lease occupancy details and discusses how to revise gross lease tenancy info.
Understanding Gross Lease Occupancy Information
After you produce tenancy information by running the Gross Lease Occupancy Refresh program (R15141), you can utilize the Gross Lease Occupancy Information program (P151410) to review the occupancy information. The outcomes of the R15141 program show the changes to GLOA and GLA based upon the area definition.
On the Work with GLOA type, you can select records to review by utilizing the Start Date, Area Definition ID, Area Calculation Method, or EP Unit Type fields and then summarize the shown records by residential or commercial property, structure, or system. By enabling several choices, you can display GLOA (gross lease inhabited area), GLA (gross leasable area), and occupancy percentages. You can also select the overalls that appear. The system shows 12 months of tenancy information for the defined start date.
If you sum up records by unit, you can modify the GLA or GLOA quantities as essential, and after that lock the worths to prevent them from being upgraded in the future. The system offers two lock fields so that you can lock GLA, GLOA, or both. When you modify any info, including lock flags, the system updates the Gross Lease Occupied Areas table (F15141).
Forms Used to Revise Gross Lease Occupancy Information
Form Name
FormID
Navigation
Usage
Work with GLOA
W151410A
Tenant & Lease Information (G1511), Gross Lease Occupancy Information
Review gross occupancy information and choose records to revise.
Note. You can choose records to modify just when you sum up records by system.
